Privacy Policy

A detailed explanation of how ConvertUni processes, protects, and deletes data.

Last updated: January 2026

1. Introduction & Scope

This Privacy Policy describes how ConvertUni (“ConvertUni”, “we”, “our”, or “us”) collects, processes, stores, and deletes personal data when you access or use our website and file conversion services.

This policy applies to all users, including visitors, registered users, and users authenticating through third-party providers.

2. Data Controller

ConvertUni acts as the data controller for all personal data processed through the platform. We determine the purposes and means of processing personal data in accordance with applicable data protection laws.

3. Categories of Data Collected

Depending on how you use the service, we may process:

  • Account data: email address, authentication identifiers.
  • Technical data: IP address, device type, browser, timestamps.
  • Usage data: conversion type, file format, job status.
  • Uploaded files: files submitted for conversion and outputs.

4. File Processing & Automation

ConvertUni operates as a fully automated platform. Uploaded files are processed exclusively by automated systems. We do not manually access, view, analyze, or review file contents.

5. File Retention & Deletion Policy

Uploaded files and generated outputs are stored temporarily to complete the requested conversion.

All files are automatically deleted from our servers within 1 hour after processing. In some cases (failed jobs, abuse prevention), files may be deleted earlier.

6. Legal Basis for Processing

We process personal data based on:

  • Performance of a contract (providing conversion services)
  • Legitimate interests (security, abuse prevention)
  • Legal obligations where applicable

7. Cookies & Session Data

ConvertUni uses essential cookies and session identifiers strictly required for authentication, security, and platform functionality. We do not use cookies for behavioral advertising.

8. Third-Party Authentication

Users may authenticate using Google or Facebook login. We receive only basic profile information necessary to identify the account.

We do not access contacts, private content, or social activity.

9. Data Sharing & Disclosure

ConvertUni does not sell, rent, or trade personal data. Data may only be disclosed when legally required or to protect the integrity and security of the service.

10. Data Security

We apply technical and organizational security measures including access controls, isolation, and automated cleanup processes. No system can be guaranteed to be 100% secure.

11. User Rights

Depending on your jurisdiction, you may have the right to access, correct, restrict, or request deletion of your personal data.

12. Account & Data Deletion

Users may request permanent deletion of their account and associated data via:

Request Data Deletion

13. Children’s Privacy

ConvertUni is not intended for individuals under the age of 13. We do not knowingly collect personal data from children.

14. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be reflected on this page with an updated revision date.

15. Contact

For privacy-related inquiries, contact: support@convertuni.co